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Administrative/Office Assistant 260 views

FHI 360 is currently seeking qualified candidates for Administrative Assistant, Jigawa for the upcoming eight-year DFID Nigeria Health Investment programme. The position is contingent on the requirements of the solicitation and upon award to FHI 360.

KEY RESPONSIBILITIES:

The Administrative Assistant will be responsible for:

  • Variety of administrative and office support duties
  • Knowledge of organizational and departmental policies and procedures in order to communicate information involving programs, functions, and services
  • Preparation of documents and reports, the use of office technology, compiling records, organizing and maintaining files, posting information, greeting / referring/assisting others, mail distribution, and photocopying.
  • Collecting and verifying data, summarizing and reconciling information or financial data, records management, review and processing, research and inventory.
  • Primary staff assistant to a department or manager.
  • Answers phones.
  • Takes messages or fields/answers routine and non- routine questions.
  • Provides information to callers.
  • Provides administrative support to staff for copying, faxing and large- scale mailings.
  • Responds to staff requests for administrative support as needed.
  • Sets up and maintain files, prepares reports, presentations and graphics, provides employees with office supplies, performs data entry, proofreads, and compiles special reports.
  • Receives and distributes incoming mailing and coordinates outgoing mail, including courier services, postage meter account, and interoffice mail distribution.
  • Schedules meetings and meeting arrangements.
  • Provides meeting support as needed (e.g. scheduling conference rooms, coordinating food, logistics).
  • Communicates with both internal and external personnel as required. Prepares and maintains documentation, plans, reports, schedules, databases, spread sheets, logs etc. to support functions.

MINIMUM REQUIREMENTS:

  • High School/GED Diploma or International Equivalent
  • Minimum two (2) years of relevant experience supporting an office environment
  • Demonstrated ability to work effectively with employees and clients of all levels.
  • Excellent verbal, written, interpersonal and presentation skills.
  • Professional level of oral and written fluency in English and Hausa
  • Excellent computer software skills.

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